What Is a Swedish Payslip – And What Must Be Included?

A payslip is more than just a salary summary — it’s a legal document that protects both the employer and the employee. In Sweden, employees are entitled to a clear, itemized payslip every month.

Here’s what a Swedish payslip must include — and why it matters.
And the best part? If we handle your payroll, you don’t need to worry about any of it.

Why Payslips Matter

Payslips provide transparency, help employees understand their salary, and serve as proof of income. For employers, accurate payslips are a key part of payroll compliance and help prevent misunderstandings or disputes.

What Must Be Included on a Swedish Payslip

1. Gross salary
   The total earnings before taxes and deductions — including base salary, bonuses, or benefits.

2. Deductions

   • Income tax (A-skatt)

   • Social contributions (if applicable)

   • Voluntary deductions like lunch or union fees

3. Net salary
   The amount paid after all deductions.

4. Salary period
   Which dates the payslip covers — typically one calendar month.

5. Employer and employee details
   Company name and organization number, as well as the employee’s full name and ID number.

6. Vacation pay (if paid out)
   If vacation pay is included in the monthly salary (12% model), it should be itemized.

7. Other information (optional but recommended)

   • Hours worked or days present

   • Overtime

   • Sick pay

   • Parental leave

   • Remaining vacation balance

💡 When we manage your payroll, we make sure every required detail is included, accurate, and on time — automatically.

Payslips and Kivra

Letting employees access their payslips through a service they already use increases trust and convenience.
Payslips sent to Kivra stay with the employee even if they change jobs — making it easy to track income and store documents over time.

✅ Digital Payslip Delivery With the Right Tools

We deliver payslips digitally through our Stay-in-touch-Portal, tailored to your company’s needs. The portal is easy to use, with:

• Document uploads via drag and drop

• A clean, structured interface

• No unnecessary features to slow you down

Both employers and employees get access to what they need — quickly and securely.

Conclusion: Payslips Are Small but Important

A correct payslip is one of the most basic — yet most important — elements in any payroll system.
And with us handling the process, you can be confident it’s done right — every month, for every employee.

Before you move on, let me briefly tell you about the photo featured in this article.

This is Kalmar Castle, located on Sweden’s southeastern coast.
First built in the 12th century and later transformed into a Renaissance stronghold, it played a key role in Sweden’s early push for unity and order.

In 1397, it was the site of the signing of the Kalmar Union, which joined Sweden, Denmark, and Norway under a single monarch.
The agreement required trust, clarity, and documentation — not unlike today’s payslip, which formalizes the relationship between employer and employee with full transparency.

Because just like medieval treaties, a payslip isn’t just paper — it’s a record of rights, duties, and accountability.